Using Payroll on a Network

Working in a networked environment is an efficient way to share data among multiple users while ensuring the security of the data in your network. Although there are a few restrictions, there are also some ways that you can customize your workstation without affecting other network users.

Customize Your Networked Workstation

The following settings are stored on a per user basis, so you can make changes without affecting the work of other users:

Marking returns in any main manager. A user can mark some returns; then, if he/she logs into a different workstation, he/she will see the same returns marked.
Column sizing and re-positioning: You can change the size or position of any main or setup manager without affecting how it looks for other users. See Customizing Managers for more information.

Network Users Must Log in

All network users must have their own, unique user name in the system. This means several things:

Each network can only have one Admin user.
All network users must be set up in Security Manager (the Admin user is already set up by default). See Adding Users to the System for more information.
All network users will log in every time they open the application. See Logging In for more information.

Restrictions

You are restricted from doing the following if you're a networked Payroll user:

Users cannot log in on more than one workstation at a time. Users who share a User Name will not be allowed to login to the application at the same time.
Returns can only be open by one network user at a time. A Locked Return message tells you the name of the user and the workstation ID where the return is open. This prevents overwriting of information.
Only one user at a time can transmit e-files or process acknowledgements (Acks) through the EFC. A dialog box appears telling you the name of the user who is already processing.
Returns cannot be deleted if they're open by another user.
Extensions. You cannot create or print an extension for an open return. Close the return and try again.